ReclaimAI Review: Dropbox’s 0 Calendar Tool DESTROYS Calendly (2025)

Summary

Today, let's dive into a fascinating video by Dropbox showcasing Reclaim AI, a nifty AI-powered scheduling tool that boasts a staggering one million visits to its site every month. This tool is a game-changer for anyone looking to streamline their personal or professional calendar management. Whether you're a manager juggling team meetings or a solo entrepreneur managing a whirlwind of tasks, Reclaim AI offers something for everyone. While the video creator explores the ins and outs of the software, they spotlight traditional and unique features, and how Reclaim stands out from competitors like Calendly with its affordability and unique AI capabilities.

Reclaim AI bridges the gap between personal and work life by integrating with tools like Slack, Zoom, Google Tasks, and many more. It's built to automatically schedule tasks by finding available times in your busy calendar, which sounds like a massive time saver! Integration is smooth, setup is straightforward (the creator even describes pausing their setup to show how cool it is), and the interface is user-friendly. The tool allows you to automatically find and arrange meetings, manage buffer times, and sync across several calendars to avoid double bookings. With over 400,000 users and 50,000 companies on board, it's tailor-made for individuals and teams across different sectors like marketing, sales, and HR.

For those interested, this video is not from me but from another great creator, and I highly recommend watching their in-depth review to get a real feel for Reclaim AI. It's pleasantly fascinating to see such detailed software breakdowns.

Now, let's hit some standout points!

• Reclaim AI is developed by Dropbox and boasts almost 1 million site visits monthly.
• It serves dual purposes: personal and work calendar management.
• Over 400,000 active users and 50,000 companies utilize it currently.
• Offers feature-rich integrations with Slack, Zoom, Google Tasks, and more.
• Competes with tools like Calendly, offering more functionality at a lower cost.
• Users can schedule buffer times between meetings for better time management.
• The setup process is straightforward and highly customizable.
• Provides a free version, though with limited features compared to paid plans.
• Includes tools like Smart Meetings and the ability to manage multiple calendars.
• Useful for a broad audience, including managers, administrative assistants, and entrepreneurs.
• Offers over 100 templates for habits and tasks to integrate into calendars.
• Invites users to click and explore different features for a one-size-fits-all solution.

The tool is packed with features to help not only streamline your scheduling but improve your overall time management, a critical component of effective marketing and business operations. Check out the full video for a hands-on walkthrough!

Video

How To Take Action

I would suggest implementing Reclaim AI to better manage your time and calendar. It's a simple way to make sure you don't have too many meetings back-to-back, which can be really exhausting. Start by using the free version to see how it fits your needs. You'll quickly see how tasks and meetings automatically find open slots in your calendar.

A good way of doing this is by setting up integrations with tools you already use, like Slack, Google Tasks, or Zoom. This will help you keep everything in one place and make sure you don’t miss anything.

For an entrepreneur or small business owner, using Reclaim AI can help balance both work and personal calendars. The tool offers smart suggestions for when to meet based on everyone's schedules. This means you spend less time emailing back and forth trying to schedule something.

Make sure to use the buffer times between meetings. This gives you a small break to breathe or prepare for another task or meeting. Remember, even if your calendar seems full, adding exercise or personal time is just a click away with Reclaim AI's templates.

Finally, check your stats periodically to see where you can improve time management or find gaps to add new tasks. It's a simple, effective way to ensure you're on top of everything and can plan your day or week easily without feeling overwhelmed.

Quotes by Learnwire

"Reclaim AI can help you manage your entire scheduling."

– Learnwire

"It takes your Google Calendar and just puts it on steroids."

– Learnwire

"Smart meetings automatically find the best time for everyone."

– Learnwire

"I love showing that because sometimes it's just so cool and it's super easy."

– Learnwire

"You can see kind of what it looks like inside the app there."

– Learnwire

Full Transcript

look at reclaim AI this is a product by Dropbox we'll come over here and look at the traffic going to this site is almost 1 million people going to this site per month this is an AI calendar type tool and helps you with automatically scheduling and finding times during your calendar this can work for personal use it can also work for work whether you're a manager or you're an administrative assistant this can help you manage other people of calendars your own calendar all kinds of good stuff's in here they do have a free version we'll be looking at the free version but you have tasks smart meetings scheduling links calendar sync habits buffer time tracking no meeting days slack status sync so you'll be able to see kind of what it looks like inside the app there looks like they have a 4.8 out of five on G2 more than 400,000 people across 50,000 companies are active on reclaim right now so a pretty big tool right now now so for makers and doers Focus time smart meetings work life balance Frankie needs 6 hours to get her work report task done by end of day Tuesday and needs a solid hour for each working session so it's going to be able to find and recommend different things in your schedule for managers and me meters for meetings smart meetings so Mitch needs to share his maximum availability with a client to get an urgent meeting booked today and you'll be able to do what calendly does and so many other apps I've been using tidy Cal a lot of people use calendly and this tool actually could replace that because you can do the auto scheduling and so forth so it works better with your team marketing engineering product sales HR and so forth so they do have some cool stuff down here too that I was looking at well they have Integrations with slack Zoom Google Tasks todoist a SAA jira clickup lineer raycast and so forth they also have some good articles on this compared to calendly clockwise motion and Google Calendar so we click on the one about calendly it's just interesting to look at the pricing for reclaim is actually lower cost than calendly and you can see it it starts off pretty decent right until you get down into here you start seeing a lot more Reds and yellows right here on the calendly side that it just cannot do what reclaim AI can do and then we can come down back down here and look at even Google Calendar this is going to take your Google calendar and just put it on steroids basically you can see right over here that it's just basically red and yellow almost all the way down Okay so let's go log in I was in the process of setting mine up I've already connected my calendar to it and while we were going through the steps I found I was like oh this is really cool I need to show this in the video so I kind of stopped and then pushed record I want I wanted to go and find out and learn the tool a little bit and then show you guys but some sometimes during the setup process just showing you what it's like to actually use the tool and set it up for the very first time I love showing that because sometimes it's just so cool and it's super easy now this is a setup process right over here we could skip this Pro process but I recommend going for it it automatically said hey you know we take lunch 30 minutes to an hour every Monday through Friday which is a normal schedule for me I make my own schedule I'm My Own Boss I am kind of the if you will the founder CEO of my company I'm basically a manager but I'm also really a content creator at heart and that's really what I do for a living so you could I could categorize myself in many different ways when using a tool like this uh but it really only had morning catchup every Monday through Friday for 15 minutes uh and then lunch so I added the afternoon catchup I believe and then you can come in here and if you want to add all these other different ones weekly status report strategic planning so what I did was um I went ahead and added a so like monthly metrics review so let's click that one maybe every on the 25th day of every month we want to spend one to two hours going over what is going on in the month have we had a you know a good month bad month what's what channels are growing different things like that customer feedback review department so is very specific to management but it can also be even you know you can add exercise in here 30 minutes and we'll brush that up as well performance review planning sales revenue market research there's just so many that you can add over here there's also a 100 templates from your habits page in the app as well I'm going to go ahead and push continue with what we've got right over there so now it's creating your scheduling links okay so this is going to be like your calendly links that you would be using and so we have my name right over here I could put learn wire right here but I do have other YouTube channels and so forth and so usually when I schedule meetings with people it's based on my name and not just learn wire so I like that so it looks good and then what we'll do is we'll go over here and just push continue make your me smarter so smart meetings automatically finds the best time for everyone to meet and auto reschedule when conflict comes up so in the next step we'll suggest existing meetings you can convert to Smart meetings a few things to know invites send later so attendees won't receive invites until you're completely done with setup so if you change your mind you can um always go no sign up needed easy to recover we're on standby so I'm going to go ahead and just push continue but I don't know if want to use the smart meeting manager because I mean I even have where I have meetings with teachers for my kids and so forth like I wouldn't want to maybe my schedule gets conflicted and then we're going and sending a new meeting request for the teacher but then you know maybe my wife can make the meeting and I don't really need to attend so I'm not really sure how some of those things would work but we're going to go ahead and leave it on here for the at least for the review right so let's uh convert an existing meeting so I have my son has a soccer practice every Thursday at 4:45 select your meeting to get it converted so I'll go ahead and select that and push continue Auto schedule buffer time so quick break after meetings to stretch your legs or prepare for your next event and make sure you have time to travel between your events so decompression time schedule a 15-minute break after meetings with video conference links you can customize so this is where you have that buffer so you don't you know you're like let's just say you are a consultant or you're a mental health therapist or something like that and you want use this tool and you have an hour session or something like that you don't want to a lot of times maybe you don't want to get right off of a meeting at and then you want your next meeting scheduled right at 3:00 you won't even have 60 seconds to decompress and so that's what this is for very good to have that travel time since you know if you're in the office like me I won't need 30 minutes of travel time so maybe just a decompression time you can add both I'm just going to go with the de decompression time right there I do want to see so it's it defaults to 15 minutes I don't see where you can change that I'm sure in the settings we can fine-tune that and then you can see the the status bar over here I've gone through through all the setup over here I'm going to go push continue right here copy events with a personal uh calendar sync so automatically copy events from One calendar to another so you're never double booked again so if you have multiple calendars Source calendar you can select your Source calendar I'm going to add myself right there my main calendar and then the destination calendar is right over here as well so I don't really need to do this because I'm only going to be using one calendar so I'm going to skip this step right here so create a team if we wanted to have a team I'm going to go ahead and just push finish right here and now my reclaim.the learn how to work with smart calendar so we can go and learn how to do that we can go with Concept flexible time blocking priorities buffer time scheduling links so it has a dashboard of the things that you know the quick tools that you want to know about with the tool we're syncing reclaim right now as we speak so you can actually see that it's still working with syncing to my calendar it's giving us like a 14-day trial with a business with this business account and then so it's probably going to unlock more features it's going to you know help you to fall in love with the tool and then you're probably going to get a lot taken away from when we come back over here we'll just go into pricing real quick to show you so on light you get one user team one scheduling link so one scheduling link would could be for your 30- minute meeting but if you have a 30-minute meeting a 45 minute meeting a 60-minute meeting you won't be able to use the tool on the free version because you only get one scheduling link but for most people a 1hour session for a meeting will work just fine one smart meeting so automatically schedule your meetings at at the best time so it's only going to be able to do that for one meeting obviously if you are meeting heavy your job depends on a lot of different types of meetings and different meetings one smart meeting is probably not going to work so again you're going to go to the starter account three habits so schedule flexible time on your calendar for your regular routine so it's only going to be able to you know if you have exercise you have a lunch routine and you have a you know morning meet up routine that's already three routines you're not going to be able to do any more than that and then you have uh one calendar sync that's totally fine Limited in Integrations unlimited time tracking unlimited tasks and 3E scheduling range so you won't be able to schedule any more than 3 weeks out so you know this would get you by you know to to test out the tool but really to really start using the the tool to its fullest capacity you're going to want to be on a starter plan right there so we'll come back over here and I just want to go into like your planner we'll click on planner it's going to go and show you so we're looking at my personal calendar that's kind of my allinone calendar because you know as a Content full-time content creator like myself a freelancer however you want to call it I basically run my own business I'm my solar preneur but then I also have my personal life as well and it of course I need it all on one calendar so I can stay organized so what you're actually kind of looking at is you know like I this is where I'm paying my household we have the tool reclaim AI automatically added that meeting in here morning catchup I'd like to see if we could change that by clicking on this and you have a 9 to 9:30 a morning catchup for 15 minutes to 30 minutes every Monday through Friday Ideal Time 9 category solo work personal so it did get all that right it's great but what I would like to do is you know maybe we would want to maybe make this at 8:00 or something like that so there's a play button here where you can actually start that and I'm not really sure what that means push play syncing reclaim habit has been started so we could go and and I'm just trying to look at how we actually okay so we pushed play on that so it's actually starting it from the time that I just pushed play so you can see that it actually went 840 right here so you can actually make adjustments um to that meeting and whenever you want to and then uh it's going to let's see right over here it's going to still have that scheduled at 9 edit this and following view details lock skip snooze you can have all these options with just right clicking we'll come over here and I just want to see if you can change the priority right over here really good stuff you can put notes scheduling and then this is where we can change this right so we have it Monday through Friday very easily and you can just see the UI is just is really good like this is the highest quality level of coding and just ease of use really great stuff here now if I wanted to change this from like a maybe I want this to be 7:30 right so we're going to go 7:30 a.m. and we want this to be to 8 a.m. so maybe that's my morning catchup I'm going to copy this to all and then now it just adjusted all my Tuesdays Wednesday so that's how you go and change all this so you have this meeting right here you can go repeats weekly five times a week very granular that you can do it's going to set an ideal time based on what the meeting is but of course as a solopreneur as a manager as your own schedule you're going to adjust the time to your liking so we're going to push save and now our meeting is going to be changed and you can see morning ketchup is now way over here and so forth right now some of these like that we have created as events right over here we don't need that buffer time like so you can see this one right over here is created um but it seems like it was actually it was actually smart enough to to know that I don't need a decompression time right there but over here with like a a pickup Logan or something like that there's a decompression over here we can adjust those as well right over here this is actually for work I've got a meeting with with a client over here so really cool stuff so you can look at your whole calendar right here right in front and see everything that's coming up and so forth can also you know take off and look at it in a wider screen view right over here we can also come down like this you can also look at tasks we can add new tasks right over here and create a new task as well super cool so we have we have our priorities a bucket right over here we can put our priorities in and look at it from a medium priority from a list view over here you could go in here and operate inside of here and then just go and look at your planner anytime you want you have your stats right over here so it'll tell you team meetings 101's shallow work you know team stats especially if you're working with a team reclaimed recapped 20124 it's going to have some nice like stats and stuff once you start using the tool some pretty cool stuff right there then we have our tasks so we can actually go and spend an entire you know they have basically whatever layout you like to work in you can look at it in full screen mode like right over here we have tasks we can go and spend our time creating tasks and so forth now here's your habits share your habits with others morning catchup lunch these are all the ones that are actual habits we can go in here and M you know just basically when you're looking over here you can go into the planner and you can actually adjust all these inside the planner but if you want to it kind of takes your planner and it and every event or task that is created on your planner it basically is a priority it's a task or it's a habit or it's a smart meeting right and so you can look at them all in chunks like this or you can just operate primarily in the planner however you like to do it you can go with a new smart meeting and you can go and create this invite everyone and then it's going to hopefully it will sync up to other people's calendars as well and then it will find the right meeting for everybody you can sync all of your calendars right here if you have multiple calendars in my case I'm just using one and then here's your scheduling links right over here so we have our high priority meeting our flexible meeting and our quick meeting so look at this you have your 1our meeting you have your 15 to 30 minute meeting and then you have your 15minute meeting now remember on the free plan you're only going to get one scheduling link and I'll share your availability so you're only going to be able to have one so I recommend I hopefully you get the hour meeting and if you have the hour meeting this is the one that you would share so we would copy this let's go take a look at what this actually looks like we'll paste in here and we'll go in here and so then now this is what you're used to seeing on Tidy Cal or calendly or any other tool that's like this and it's going to have a time right here that we are going to need to go in and set this because I definitely don't want meetings at 4: or 3:30 that won't work for me and so you can see that it does it is updating based on me having uh different things scheduled each day but let's see if we could cut this off at like the 4:00 range so we compare calendar troubleshoot availability and so maybe we click on that and then right from inside of here you could actually adjust that I believe I come back in here and here's your booking page of all the different types of meetings that you can schedule as well so it's just like calendly super super cool so right up over here under the settings section you'll go over to your account and then you'll go into settings and then once you're in settings you'll be able to go through here you have your account hours and your working hours so under Meeting hours you also have meeting hours I did a drop down right here this is what it'll look like so you'll come over here to meeting hours and this is where we'll be able to set this see you how we have this from 9 to 5: and what I would want to do is actually make this 8 a.m. and I want to make this to 3 p.m. and then we're going to copy this to all so then now everything going to change and then if you had a day where you know that there's you have to pick some pick a kit up from soccer practice or something like that and you just know that you can never have a three 2:00 meeting even on one of these days then you would just you can adjust these even more granular per day as well I'm going to leave it the way it is right there and then I'm going just go back to planner let's go back to our scheduling link over here and we should be able to see that it's already changed we'll come back I'm going to turn the availability off we're going to push res set now on the 17th this 400 p.m. this should actually change and we shouldn't be able to schedule anything after 3:00 so these should go away let's see if that actually is the case no that did not work okay so 17 the 5:00 worked but we do have or did we have 5:00 on here I'm not really sure let me show you how we actually adjust that I'm not um sure under the settings section it did look like that that's the way that we could adjust it but a couple things over here so we have our high priority already meeting 1 hour what we're going to do is we're going to go over here and we're going to disable that meeting there we're going to disable this one as well because I'm going to set this up like as if you are going to be using the free account right they have round robin links team links hidden links all kinds of good stuff but what we're going to do over here is we're going to go and click on this and we're going to click on edit it's going to open up a whole page we can you know schedule this or change the name of this and then what you can do scroll down here and you have a lot of different granular settings we over here this is where you're going to add your Zoom link over here if you want to use zoom it defaults to Google meet which is free now this is where you actually control the time so on Monday so if I want to take that off we're going to and you can change all kinds of settings over here how many Max people Max meetings per day if you only want one meeting day you can put that in right here you can change the icons on this book so very granular level that you can do over here okay so I found it so you come over here to the drop- down and you actually go to personal settings and then you go to buffer settings right over here surprisingly oh no it's not in buffer settings sorry this part there's so many settings it's kind of hard to find so let's go to hours as you go to hours and they break it up into working hours Meeting hours and personal hours Meeting hours I believe is what they're going to use in order for people to be able to schedule meetings with you default for smart meetings and schedule link meetings right here so when you send out your link for people to schedule a meeting with you it's going to be based on your meeting hours and so what you do is click on this Arrow right here and this is where I went and I changed this from this was defaulted from 9 to 5 I changed this from 8 to three right here and then it automatically saved it so then we came over here and I refreshed my page and now you can see that like today there would only be a 2:00 available there is tomorrow I'd have a lot more availability and then Thursday there's only two time slots available based on my calendar there is only certain amount and uh you can see that the last available time that anyone can schedule a meeting with me is 2: p.m. because it's an hour meeting and I need to close up my working day by 300 p.m. right and so that's how you can easily control that so what it looks like is you can just come over here let's just say someone clicks on it and they want to schedule a meeting they're going to click right there when to put their name email they can carbon CC anybody they can message and they can confirm and then they will automatically schedule a meeting a Google meet again you can add Zoom right there so this is absolutely ridiculous the amount of features that they actually have built into this tool what do you guys think this is reclaim Ai and it is a Dropbox owned so you know it's going to be well funded you can see um that it is very granular and this could help you manage your entire scheduling meetings personal life personal schedule your work calendar you can manage teams and take this to the next level and manage full teams with it as well lots of Integrations with slack and all kinds of stuff I not going to show you on this video this was just to show you the the basics of the tool what do you guys think below leave a comment I'll see you in the next video